Student Health Requirements

Per School Board Policy 7:100- Unless an exemption or extension applies, the failure to comply with the below requirements by the first day of school of the current school year will result in the student’s exclusion from school until the required health forms are presented to the District. Please see the Troy School District website's Health Services section for more information.

1. PHYSICAL EXAMINATION: Required for grades EC, Pre-School, Kindergarten, 6th Grade, and New to District students

• The physical exam is due prior to the first day of school. It must be completed within one year of school entry, and include all Illinois State Health Exam requirements. 
• All Illinois physicals must be on the State of Illinois Certificate of Child Health Examination form dated 12/23.
• Health History portion, on page 1 of the form, must be completed, signed, and dated by the parent/guardian.
• Incomplete examination forms will not be accepted and will be returned.
• Keep a copy of all forms for your records.
• A sports physical can NOT be used as a 6th Grade physical, however, a 6th Grade physical can be used for sports, if the “Interscholastic Sports” box is checked “Yes”.

2. IMMUNIZATIONS: Required for grades EC, Pre-School, K, 6th, and New to District students

• Proof of all immunizations required by the Illinois Department of Public Health is due prior to the first day of school.
• Requirements available by entry-grade level.
• Appointment cards will only be accepted for:
  • Children on a vaccine “catch-up” schedule
  • Children who cannot get the immunization due to a medical reason.* (ie., Illness at the time of the exam.)

*If a medical reason prevents a student from receiving a required immunization by the first day of school, the student must present, by the first day of school, an immunization schedule and a statement of the medical reasons causing the delay. The schedule and statement of medical reasons must be signed by the physician, advanced practice nurse, physician assistant, or local health department responsible for administering the immunizations. If your child has not received the vaccine(s) by the date on the appointment card, they will be excluded from school until proof of the IDPH-required immunizations is presented to the school.

3. EYE EXAMINATION - Required for Kindergarten and New to District students

• Due by October 15th of the relevant school year

4. DENTAL EXAMINATION - Required for Kindergarten, 2nd, and 6th Grade students

• Due by May 15th of the relevant school year

Specific Health Forms: The following forms are only valid for one (1) school year. New forms must be completed and
signed by the parent/guardian and the child’s physician at the start of every school year:

• Medication Authorization Forms
• Allergy Action Plans
• Asthma Action Plans
• Diabetes Care Plans
• Seizure Action Plans

When can I turn my physical in?
NOW! Building nurses are accepting all physicals and immunization forms for the next school year. All physical and immunization forms should be turned in as soon as they are completed and no later than August 1st. This allows the building nurses time to review your child’s health information and communicate missing or incomplete information back to you to avoid any potential first-day exclusions.

How can I submit my health documents?
Health information may be submitted by:

• Emailing* the documents to the building nurses 
• Faxing* them to the school (*Nurse email and fax information can be found on the school’s webpage)
• Sending them to school with your student
• Over the summer, a Dropbox will be located at the District Office and Heritage Trail Elementary School.

My child had a physical in August of last year and my insurance will not pay for another one until it has been 1 (one) year. What do I do?
Certificate of Child Health Exam forms dated within one year of the first day of school will meet the physical requirement.  

My insurance has changed or I don’t have a doctor.
The Community Resources for Physicals and Immunizations document was created to assist families with obtaining physicals and IDPH-required immunizations for their children. You may also use this guide for sick-child medical care. Please verify that the provider accepts your insurance coverage when making appointments.

What if my doctor is out of a vaccine?
Make your appointments early to avoid any delay in receiving the IDPH-required immunizations. Appointment cards will NOT be accepted if a physician's office is out of a vaccine. If your physician is out of a vaccine, you may use the Community Resources for Physicals and Immunizations document to assist you in finding another provider to give the vaccine.

When will an appointment card be accepted?
Appointment cards will be accepted for the following reasons:

• Your child is on a “catch-up” vaccine schedule. 
  • If your child is on a “catch-up” vaccine schedule then the child shall present, by August 1st, a schedule for the administration of the IDPH-required immunizations and a statement of the medical reasons causing the delay.
• A delay due to a medical reason.
  • If there is a medical reason for not receiving the vaccine. (ie. your child is sick at the appointment time or age restrictions), the child shall present, by August 1st, a schedule for the administration of the IDPH-required immunizations and a statement of the medical reasons causing the delay.

If your child has not received the vaccine(s) by the date on the appointment card, they will be excluded from school until proof of the IDPH-required immunizations is presented to the school.

6th Grade FAQs

What are the 6th-grade health requirements? 
All students entering 6th grade will be required to turn in, by August 1st, a physical on a Certificate of Child Health Examination form, and present proof of the Illinois Department of Public Health (IDPH) required immunizations. 

6th-grade students must also have a Dental Exam submitted by May 15th of their 6th-grade school year. The dental exam may be dated on or after November 15th of the current school year.

Does my child need shots for 6th grade?
*All students will show proof of receipt of three doses of Hepatitis B, one dose of the Tdap vaccine, and one dose of the Meningococcal vaccine with their 6th-grade physical.

What if my child isn’t 11 years old at their appointment time?
If your child’s physician determines that they are not yet old enough to receive any of the required vaccine(s), you must submit the completed physical examination form along with an appointment card indicating the date your child is scheduled to receive the vaccine(s). This appointment should be scheduled no later than one week after your child’s 11th birthday.

If your child has not received the required vaccine(s) by the date on the appointment card, they will be excluded from school until proof of the IDPH-required immunization is provided to the school.

Is a sports physical the same as a 6th-grade physical?
No. You may not use a sports physical as your 6th-grade physical. The 6th-grade physical must be on a Certificate of Child Health Examination form. If the box on page 2 of the form, next to “Interscholastic Sports” is checked “Yes”, then this physical may also be used as a sports physical. There is no need to have a separate sports physical if you have a 6th-grade physical with the interscholastic sports box checked “yes”.